Higher Education Act (HEA)
Student Consumer Information
General Institutional Information
Privacy of Student Records
Family Educational Rights and Privacy Act (FERPA)
Cost of Attendance
Tuition and Fees
To be fair and equitable to all students who withdraw from the college, the federal formula is used to determine the refund a student is to receive even if no federal financial aid is involved.
The Higher Education Act as amended mandates the way funds paid towards a student's education are to be calculated when a recipient of Title IV fund withdraws. Withdrawal or termination procedure follows established college policy. Completion of withdrawal procedures will automatically initiate calculation of refunds. An administrative fee of up to 5% of school charges or $100 (whichever is less) will be calculated against all refunds.
The federal formula mandates a return to Title IV aid if the student received federal financial assistance in the form of a Pell Grant, Federal Supplemental Education Opportunity Grant, Federal Stafford Student Loans, and Federal Plus Loans. A statutory federal formula is applied to determine the amount of Title IV funds a student has earned at the "date of withdrawal."
Generally, after completion of 60% or more of the semester, a student has earned 100% of the Title IV funds and is charged 100% of the cost for tuition and fees. The student is always responsible for miscellaneous charges to their account.
If a student does not complete 60% or more of the semester, the percentage of Title IV aid to be returned is equal to the number of calendar days remaining in the semester divided by the number of calendar days in the semester. Scheduled breaks of more than 5 consecutive days are excluded.
If any funds are remaining after the return of the Title IV aid, they will be used to repay state funds, private or institutional aid. All aid sources will be repaid before any funds are returned to the student. If funds were released to a student because of a credit balance on the student's account, the student may find he or she owes a balance to the college.
Withdrawal from a course
Students may withdraw from a course any time after the drop period and before the last day of class or clinical. Withdrawals will be recorded on the transcript according to policy as WX if before midterm, WP if passing the course after midterm, WF if failing the course after midterm, and WA if auditing the course. Any course in which a grade of WX, WP, WF, or WA is received must be repeated in its entirety.
Students adding, dropping or withdrawing from a course must complete the Change of Study form. This form is available through the academic advisor. After this form is completed and signed, the student takes the form to the academic dean for approval.
Withdrawal from the college
Students withdrawing from the college must complete the official withdrawal procedure. This procedure is available through the academic advisor. The student is responsible for providing written documentation that all library and course materials, identification badge and parking permit have been returned. The student is responsible for finalizing all financial obligations to the college. The appropriate status at withdrawal will be recorded on the student's transcripts according to policy.
Students who have not been enrolled in the college within the last year must complete the readmission process. Those seeking readmission must contact the appropriate academic person for full details concerning the process. Decisions regarding readmission will be made by the Student Affairs Committee with full consideration of individual student circumstances and space availability. Students re-enter under current academic and clinical policies/requirements.
Transfer of credit policies
Transfer of credit from St. John's College, to other institutions is dependent upon the policies and procedures of the receiving institution. St. John's College cannot guarantee acceptance of transfer credit or equivalency of transferred credit in other institutions.
Transfer of upper division credit
Students who wish to transfer credit for courses completed in other accredited baccalaureate programs must meet the general admission criteria and submit an official transcript and a college catalog. In addition, students seeking admission to the nursing major must submit a statement indicating the reason they wish to transfer and provide copies of all nursing course syllabi. Upper division non-nursing courses taken on a CR/NC or P/F basis will be accepted only if the granting institution evaluates this option as a grade of C or above. The course hours will be counted towards graduation, but will not be calculated in the GPA.
St. John's College is housed in a building adjacent to the St. John's Hospital at 729 East Carpenter Street in Springfield, Illinois. The administrative offices, financial office, faculty offices and classrooms are all conveniently located in this two-story building. A fully equipped nursing arts laboratory with state-of-the-art material is provided for student use in the Simulation Center located at 850 East Madison Street, Springfield, Illinois. Students have access to the college's computer laboratory. Instructional aids available include Microsoft Office 2010 package with Word, Excel, Power Point, various software-learning programs and NCLEX Review programs.
The Financial Aid Office is located on the first floor of the college to allow ready access in the event questions or concerns arise about financial aid matters. A student lounge is located on the second floor available to students. Reasonably priced cafeteria services are readily available in the hospital. A large, well-provisioned Health Sciences Library is located on the second floor of St. John's Hospital. In addition to the educational opportunities offered on the St. John's campus, students may use the medical library at Southern Illinois School of Medicine and the many services available in the city of Springfield. Lincoln Library , the state library and the various governmental offices are within walking distance of the college.
Accreditation, Approval, and Licensure of Institution and Programs
The college is approved by the Illinois Board of Higher Education and the Illinois Department of Professional Regulation to grant the baccalaureate degree in nursing. It is also approved by the State Agency for Veteran's Benefits for the Montgomery G.I. Bill.
St John's College is accredited by the
The Higher Learning Commission
30 North LaSalle St., Suite 2400
Chicago, Illinois 60602
St. John's College baccalaureate nursing program is accredited by the
Accreditation Commission for Education in Nursing
3343 Peachtree Road NE, Suite 850
Atlanta, Georgia 30326
State Authorization Reciprocity Agreement (SARA)
St. John's College master's program is accredited by the Accreditation Commission for Education in Nursing
3343 Peachtree Road NE, Suite 850
Atlanta, Georgia 30326
St. John's College has been approved to join the State Authorization Reciprocity Agreement (SARA).
"The State Authorization Reciprocity Agreement is a voluntary agreement among its member states and U.S. Territories that establishes comparable national standards for interstate offering of postsecondary distance-education courses and programs (www.nc-sara.org)."
St. John's College of Nursing can expand their online programs to students in other SARA participating states. Currently, St. John's offers an online RN-BSN program and a MSN in Nursing Administration and Leadership.
Student Services and Activities
Each student has the opportunity to be assigned a locker. Student must provide their own lock and students are advised to keep their combinations confidential. The college is not responsible for loss or theft of items from lockers.
The student lounge is located on the second floor of the college. Each student is responsible for keeping the lounge clean and neat. All food items brought to the lounge must be properly discarded after use. All eating utensils and trays are to be removed from the lounge after use. The privilege of using the lounge furnishings is dependent upon the appropriate utilization of the area and its equipment.
Study rooms are available for the students on the first floor of the college when not in use for college activities.
Students must agree to a technology user agreement in order to utilize technology resources provided by the college.
The Health Sciences Library at St. John's Hospital provides students with easy access to the internet, thousands of electronic journals and books, and an extensive collection of print materials, as well as media and audiovisual equipment. Many of its electronic resources are also available from home and throughout the campus. As a member of various state and national organizations, the library can borrow materials owned by libraries anywhere in the U.S.
The library is open Monday through Saturday during the school year. The current Publication Manual of the America Psychological Association will be the manual of style adopted for all written work and will be available in the library. The library collection includes current nursing books, journals, and audio visuals and large historical collection of nursing books and journals.
Student nurses may check out Library materials. The due dates for these materials are: books (4 weeks), journals (1 week), audiovisuals (1 week). Students may also complete an interlibrary loan form to request items not owned by the Health Science Library. There may be a charge for these services. The reserved section holds packets of information designed for specific courses and restricted to library use only.
Student Financial Assistance
Available from Federal, State, Local and Institutional Programs.
Higher Education Emergency Relief Fund (HEERF) Cares Act Funding
St. John’s College received HEERF funding and used no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to Students. St. John’s College undergraduate and graduate students received a portion of the emergency funding provided by the Department of Education, which totaled $50,478.00. Each student received a specific allocation based on an application of need. A ranking system of three levels was created, for highest, moderate and lowest need. The graduate students were categorized as lowest need, the pre-licensure students were divided between moderate and highest need. The Pell eligible pre-licensure students are the highest award, followed by the pre-licensure non-Pell eligible students, finally the grad students are last. The grad students receive less because they have an RN license and could have worked where most of our pre-licensure students could not as nurse techs. Fifty -five students received the emergency funding for personal use. Currently we have 106 students in the Title IV program.
St. John's College believes that education is a continuous and unifying process by which a person develops skills, values, knowledge, and forms a behavior of positive value in the society and profession in which he/she lives and works. We believe education takes place for learners, when self-direction and personal responsibility for learning are combined with clinical and educational facilities. With this thought in mind, the institution continues to promote scholarship and loans for its qualified, deserving students who must find funds to attend. The fundamental purpose of the Office of Student Financial Aid (OSFA) is to make it possible for students with inadequate funds who would normally be deprived of nursing education, the attend the college.
Financial assistance includes gift aid (scholarships and grants) and self-help aid (works and loans) which may be offered singularly or in combination. In selecting students to receive institutional gift consideration shall be given to gift and aid already available to the student from other sources. This should prohibit a concentration of gift aid among students for any single group, i.e. "the most needy of the needy." This ensures a much more equitable distribution of funds. Selection of students to receive financial aid will be made without regard to race, color religion, sex, national origin, ancestry, age, marital status, handicap or veteran status. In determining a student's resources, four things are considered: family income, family assets, student assets and student income. The total amount of financial assistance offered at student shall not exceed his/her cost of attendance. Need for financial assistance is considered after all other resources available to the student.
Student Loan Information
Director Loan Entrance Counseling
Direct Loan Exit Counseling
Institutional Code of Conduct for Education Loans (See Student Handbook)
Student Consumer Information
Health and Safety
Students and faculty are expected to apply safety/security principles in the clinical/community setting to assure protection of themselves and their possessions. Students and faculty are expected to use universal precautions at all times when in contact with the client or the client's bodily fluids. Transferring of clients safely requires proper transfer techniques, use of good body mechanics, and adequate assistance. Students are required to have faculty present when transferring clients who require more than one person to assist them. Students may transfer clients with the aid of nursing staff if so directed by the faculty. During their nursing education, students are required to participate in various experiences in community and/or inpatient settings where in they may be exposed to potentially unsafe situations. Attendance at college-sponsored personal safety programs is mandatory.
Drug and Alcohol Policy
Use or abuse of alcohol or illegal drugs is opposed to the principles of safe care for patients and personal growth of students. Therefore, the college supports the prevention of alcohol and drug abuse in all settings and strictly prohibit use of either by students on college property. Students and employees must attend a mandatory drug and alcohol abuse prevention program offered by the college. Students will not be allowed to have drugs or alcoholic beverages on the premises and will not be permitted to remain on the premises under the influence of alcohol or drugs. The college reserves the right to use whatever mean appropriate to enforce possession and usage regulations. Such procedures shall be determined by the college administration. If a student is found to be in possession of, using, diverting, or selling a legally controlled substance, the student will be required to meet with the college administration. At that time the student may be requested to seek professional counseling, withdraw from the program or be dismissed from the college, depending on the gravity of the situation. The appropriate authorities will be notified. Clinical agency policies concerning drugs and alcohol will be in effect for students work in the clinical area. Any student convicted of a felony or misdemeanor involving drugs or alcohol must notify the college administration within 5 days of such conviction. Failure to do so may result in disciplinary action. (see Financial Aid Drug Policy).
Campus Security Policies and Crime Statistics
College Emergency Operations Plan
Student Outcomes Retention Rates
In accordance with Illinois Law (Public Act) 8-1315 and St. John's College clinical agency agreements all students enrolled at St. John's College are required to provide proof of immunity. All students entering the nursing program are expected to be in compliance with all health requirements. These requirements include, but are not limited to the following: immunizations, a health physical evaluation, blood titers, TB screens, work test, fit test, and drug test. Those students not in compliance with these requirements by the specified time frames may NOT attend theory courses and/or clinical placements until deficiencies are completed.
Proof of Health Insurance
St. John's College students are required to maintain their own health insurance. The college does not provide health insurance. Health insurance is required prior to the first day of classes. If a student is uninsured and needs assistance in obtaining insurance, he/she may contact the admission officer.
Services for Students with Disabilities
Learning support services and reasonable accommodation are available to students covered under the American with Disabilities Act. Applicants who meet the admission criteria for St. John's College must also be able to meet the core performance outcome standards as stated in the student catalog, with or without reasonable accommodations. For accommodation services, students with disabilities are required to identify themselves to the student development officer and provide documentation of the disability.
In order to best meet learning needs, the student is encouraged to be proactive and meet with the student development office prior to the beginning of classes or as soon as possible thereafter. The academic dean reserves the right to determine if the requested accommodations are reasonable.
An early and collaborative approach initiated by the student and planned with the student development officer, academic dean and course faculty will help foster a positive accommodation experience.
St. John's College is required by the 1998 Amendment to the Higher Education Act to make a good faith effort to distribute voter registration information to all students who are enrolled in a degree program. The voter registration requirement applies to general elections and special elections for the election of governor or other chief executives within a state and for election of federal offices.
National and State Legal Requirements for Eligibility for into the Nursing Profession
State in which St. John’s College Curriculum Meets State Educational Requirements for Professional Licensure or Certification
St. John’s College Programs for Licensure
|Meets State Educational Requirements for Professional Licensure or Certification
||Does Not Meet State Educational Requirements for Professional Licensure or Certification
||Has Not Made a Determination of Whether the Curriculum Meets Education Requirements
|Prelicensure, BSN Program
||States other than Illinois
|Master’s Program, FNP Track
||States other than Illinois
Statement of Nondiscrimination
St. John's College does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities, including recruiting, admissions, academics, disciplinary processes, and extracurricular activities. The following persons have been designated to handle inquiries regarding the college's nondiscrimination policies:
Title IX Coordinator
Student Development Officer
Links to the compliance checklist, training series, and other materials can all be found embedded in the following article:
Title IX Compliance Checklist for Institutions of Higher Education
Title IX Training Participants and Sexual Misconduct Policy
Faculty, Staff, Admin and Board Training Title IX
St. John's College of Nursing Sexual Misconduct Policy
Institutional Complaint Information
Undergraduates p. 23
Graduates p. 14
Complaints of discrimination can also be filed with the U.S. Department of Educations's Office for Civil Rights by visiting http://www2.ed.gov/about/offices/list/ocr/docs.howto.html or calling 1-800-421-3481
For complete details of all our policies and procedures please review the Catalog and Student Handbook